The Membership Committee
The Membership Committee of the Institut de diplomatie publique is responsible for defining the criteria for the various categories of membership and the process to be applied for admitting members to the Institute.
The committee also provides strategic guidance to the divisions for member recruitment, retention and engagement.
The Committee reports directly to the Director.
Terms of Office
The Committee Chair serves a two-year mandate.
Officers serve a term of two years which is renewable.
The Committee meets virtually without the need for in-person meetings.
Estimated time needed to fulfill the duties of this position is 4-6 hours per month with an increased time requirement during renewal periods.
Main Tasks & Responsibilities
Reviewing and recommending changes to the membership structure, criteria and fees.
Defining the membership application process
Reviewing and approving membership applications
Providing strategic guidance to the divisions of the Institute for member recruitment and retention
Surveying members needs and satisfaction and making proposals for new member benefits
Managing the reciprocal membership process
Monitoring and updating membership section on website on a regular basis.
Providing regular reports to the Director.
Policy on Approval of Membership Applications
The following process is established for reviewing and approving membership applications.
1. Officers review the membership application, and if it meets the membership criteria, prepare the application summary and background materials.
2. The application materials are emailed to the Membership Committee with a request to indicate approval via return email.
All committee members must respond before the
application is considered approved.
3. If any Membership Committee member expresses a concern about the application, a conference call of the full committee is scheduled to discuss the application and take a vote. A quorum of committee members must be present, and the application must be approved by a majority vote.
4. If approved by the Membership Committee, the application summary is sent to the Director for final approval. All committee members must respond before
the application is considered approved.
6. The Director is notified of the approval at its next regularly scheduled meeting.
The continued fulfillment of the requirements for admission to membership shouldl be reviewed by the Membership Committee at regular intervals of two years.
If in the course of this review it emerges that the requirements for admission to membership are no longer met, the member can be expelled from the Institute.
How to evaluate and process membership applications.
Check the applications pending of approving.
Read carefully each application submitted.
Also, read carefully the statements made by the staff for each applicant. There, you will find more information about the person applying and their connection with and interest in the Institute.
In case a supporting statement is not clear enough to you, you can ask the staff for clarification. To do that, just press the button "Ask for clarification".
As part of the Membership Committee, you approve or decline to approve the applications of membership applicants. This process applies both to Doctor/Ph.D. Members and Professional Members.
An application must be approved by 3 members of the Membership Committee who agree that the person meets the criteria for membership. We have established an electronic procedure for this process on the website. This page is exclusively for use by the Membership Committee, and you must not grant access to this portal or share information that is reflected there.
Things to know:
You will be asked to affirmatively state that you are acting consistent with those criteria.
Once a Member is approved, they will become part of the Public Diplomacy Network.
Keep in mind that the overall policy of the process is to assume that applicants will abide by the Regulations. We expect that those seeking membership are genuine in their desire to work in support of the goals and mission of the public diplomacy network. There are procedures for removing a member if it is determined that the member has violated the principles of the Institute, the Code of Conduct and Policies described therein and/or additional rules established by any Platform or has, in the sole discretion of the Membership Committee, has conducted it/oneself in a manner that conflicts with the values of the Institute.
Your decisions and actions in the course of voting or declining to vote for an applicant must be based on the best interests, and not based on personal relationships or benefits. Avoid situations where your personal activities and relationships conflict, or appear to conflict, with these interests, including situations where you may have or appear to have an indirect conflict. We expect at a minimum that you avoid voting or declining to vote for an individual with whom you have more than a platonic, collegial or personal relationship, or to whom you are related. In the case of an institutional membership application, vouching or declining to vouch for an entity with which you have an employment or contractual relationship is not allowed. These are minimum guidelines. We trust you to use your best judgment, but if you have questions feel free to contact firstname.lastname@example.org
How to approve new members
Once an application has been formally approved (the Members mentioned confirm their vote online), members of the Membership Committee approve or reject the application based on this guide. If the application receives 3 votes from the Membership Committee, the application is approved.
The Institute is an organization committed to the freedom and equality of individuals, no matter their sex, race, color, religion, ancestry, national origin, disability, medical condition, genetic information, age, marital status, sexual orientation, citizenship, primary language, immigration status, or other protected category. Accordingly, you may not take any such factors, or any other factors prohibited by applicable law, in consideration when voting for or refusing to vote for an applicant. Similarly, the Institute encourages persons to speak up if they in good faith report violations of law. You may not take an applicant's private activity into consideration in voting for or declining to vote for an applicant.
All personal information that was submitted and collected for the purpose of voting or declining to vote for an applicant will be deleted after 2 years from the time a decision is made by the Membership Committee about the applicant (whether positive or negative).
If you have any questions or concerns about this process, we are happy to help you by email at email@example.com
Elections for the Membership Committee 2022
Activity Report of the Committee (2020)
Activity Report of the Committee (2021)